Job Title

Secretaries and Administrative Assistants

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Sector:
Minimum Education Level: High School Diploma or Equivalent
Percent of Total Jobs in Industry: 1.57%
Employed in Industry Group: 9895
Change (Over 10 Years): 1042

Job Description

digital media secretary administrative assistant executive admin

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

WHAT SKILLS & TRAINING ARE NEEDED?

FOUNDATIONAL SKILLS:

  • Decision making skills: Secretaries and administrative assistants often prioritize tasks and make decisions on their employers’ behalf, so good judgment is essential.
  • Interpersonal skills: Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
  • Organizational skills: Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.
  • Writing skills: Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

TRAINING:

High school graduates who have experience using computer software applications, such as word processing and spreadsheet programs, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

HOW DO I KNOW IF THIS IS A GOOD FIT FOR ME?

  • You enjoy working with various people, constantly communicating, and making a positive work environment.
  • You are very dependable, reliable, timely, responsible, and fulfill obligations.
  • You can work in a timely manner and meet deadlines.

WHERE CAN I PURSUE ALIGNED TRAINING?